2. CHANGES TO THIS POLICY
We may need to update this Policy from time to time to take account of new laws, new technology or changes to our practices.
The most current version of this Policy will be uploaded to Flohh and our website. You can also obtain a copy of this Policy by contacting us using the details provided below.
Changes to this Policy will take effect as soon as they are published. We recommend that you regularly check Flohh and our website to ensure that you have read our most recent Policy.
APPs means the Australian Privacy Principles under the Privacy Act;
Information is used in this Policy to describe Personal Information and Sensitive Information collectively;
Personal Information as defined in the Privacy Act means information or an opinion about an identified individual, or an individual who is reasonably identifiable:
whether the information or opinion is true or not; and
whether the information or opinion is recorded in a material form or not; and includes:
Privacy Act means the Privacy Act 1988 (Cth) as amended from time to time;
Flohh, we, us and our refers to this website and the digital marking program known as Flohh. Flohh is a platform delivered by Education Ontrack Pty Ltd;
Sensitive Information as defined in the Privacy Act includes information or an opinion about an individual’s race, political opinions, religious or philosophical beliefs, membership of a professional or trade association or trade union, sexual orientation, criminal record or health information.
4. INFORMATION WE COLLECT
We offer Flohh as a digital platform. We may also offer other products and services from time to time. We will collect Personal Information as is reasonably necessary for one or more of our functions and activities.
We will generally only collect Personal Information that is voluntarily submitted by you for the purposes of providing the Services. We may occasionally collect Personal Information from third parties and publicly available sources. We will only collect Personal Information by lawful and fair means.
If you do not provide us with Information we reasonably request, we may not be able to provide you with all, or any, of the services offered by Flohh.
The types of Personal and School Information we collect and hold may vary, but it will generally include the following:
• identification information about you, such as your first name, surname and profile picture;
• contact information, such as telephone numbers and e-mail addresses;
• username and passwords;
• information about your usage of Flohh, including the volume and frequency of logins, and time spent during each login;
• content you make or receive on Flohh, including assignment, assessment, student goal information, comments and photos, as well as data about your volume and frequency of use of Flohh;
• information about how you access and use our website such as date and time, content viewed or searched for, and information about other websites you have visited;
• your comments and feedback on Flohh and our website.
5. HOW WE COLLECT INFORMATION
5.1. Information you provide
5.1.1. We collect information that you provide:
• when registering for Flohh;
• through your usage of Flohh and our website;
• through enquiries you lodge with us; and
• when corresponding with us.
5.1.2. Occasionally, we may collect technical information automatically when you use our website or Flohh that is not personally identifiable, for example device and network information.
5.2. Sensitive Information
We will not collect Sensitive Information about you unless:
5.2.2. The Sensitive Information is reasonably necessary for one or more of our functions or activities; or
5.2.3. The collection of the Sensitive Information is required or authorised by or under Australian law or a court/tribunal order; or
5.2.4. A permitted situation exists in relation to the collection of the Sensitive Information by us.
5.3. Information from third parties
5.3.1. We also collect Information provided by third parties when it is necessary for a specific purpose. We will only collect Information in this way where you have given your consent or where you may reasonably expect your Information to be collected in this way.
5.3.2. If it is unclear to us whether you have consented to the collection of Information from a third party, we will take reasonable steps to inform you of the purpose of the collection.
5.3.3. If we collect Information from a third party we will take reasonable steps to inform you of the circumstances of the collection.
5.3.4. If we receive personal information about you from other Flohh users we may add this to the Information we hold about you.
5.3.5. Where we receive unsolicited Information about you from third parties, we will check whether that Information is reasonably necessary for our functions. If it is, we will handle this Information in the same manner as all other Information we collect about you. If it is not, we will destroy or de-identify it if it is lawful and reasonable to do so.
5.3.6. We will also collect Information about you if we are required to do so under Australian law. If we collect Information in this way, we will inform you of the circumstances of the collection including the law requiring the collection.
5.3.7. We may also collect Information about you from publicly available sources such as newspapers, directories, the internet and social media sites.
5.4. Use of the Internet
There are risks associated with use of the internet and you should take all appropriate steps to protect your Information when using Flohh and our website.
6. HOW WE USE AND DISCLOSE INFORMATION
6.1. Personal Information
The purpose of Flohh is to assist teachers with their duties and requirements to mark student assignments and tests efficiently and effectively.
We may use and disclose Information for the primary purpose for which it is collected, for reasonable secondary purposes which are related to the primary purpose, and in other circumstances authorised by the Privacy Act. In general, we use and disclose your Information to:
• provide our services to you;
• help us manage and improve the quality of our services;
• market our services or the services of third parties;
• respond to applications, requests, enquiries or complaints;
• comply with our legal obligations;
• contact and communicate with you;
• prevent and detect security threats, fraud or other malicious activity and to contact you in the event of a security breach.
We may contact you to obtain your consent to use or disclose personal information for any specific purposes not mentioned in this Policy.
6.2. Necessary Disclosure
We may disclose your Information to third parties if:
6.2.1. we are required to do so under Australian law, or by a court or tribunal order; or
6.2.2. there is an immediate or imminent risk of serious harm to you, a third party and/or the general public.
7. DIRECT COMMUNICATION AND MARKETING
We may occasionally use Information to send you news, updates, training, how-tos or information about services we believe may be of interest to you. If you do not wish to receive direct communications or marketing material from us, you can opt-out at any time by contacting us using the details below.
8. SECURITY MEASURES
8.1 We take reasonable steps to protect your Information from unauthorised access, theft, modification and disclosure. The protective steps we take include:
8.1.1. security and confidentiality requirements of our employees, contractors and external parties;
8.1.2. restricting access to Information to users who have a need to use the Information;
8.1.3. deletion, destruction or de-identification of Information where it is no longer relevant to us.
We have taken all reasonable steps to keep your Information secure including compliance with the Notifiable Data Breaches requirements under the Privacy Act.
9. AGE RESTRICTION
10. ACCESSING YOUR INFORMATION
You have the right to ask for access to Information that we hold about you by contacting us using the details below. We may charge a fee to cover our reasonable costs in meeting an access request.
If we refuse to grant you access to your Information, we will notify you in writing within a reasonable period setting out the reasons your request was refused, and will refer you to our complaints procedure below.
11. CORRECTING YOUR INFORMATION
We aim to ensure that the Information we hold is accurate, up-to-date, complete and relevant. You may request that we correct your Information by contacting us using the details below.
If we are satisfied that the Information is inaccurate, out-of-date, incomplete or irrelevant we will take steps to correct it within a reasonable period after your request is made, if it is reasonable and practicable to do so. We will notify you when the correction has been made. We will not charge a fee for correcting your Information.
If we determine that correction is not required, we will notify you in writing setting out our reasons for refusing your request, and will refer you to our complaints procedure below.
Any complaint with regard to this Policy should first be made in writing. We will take reasonable steps to address your complaint within 30 days. If you are not satisfied with our response, you may then address your complaint to the Office of the Australian Information Commissioner.
13. HOW TO CONTACT US
If you have any queries or complaints about this Policy, please contact us by email on firstname.lastname@example.org, by telephone on 0477 031 567 or by post to 4/24 Boys Home Road, Newhaven VIC 3925.
Further information about privacy can be found on the Office of the Australian Information Commissioner’s website at www.oaic.gov.au.
Last updated on 24th November 2021.
GET IN TOUCH
If you are a secondary teacher or represent a school in Australia and have a question about the new Flohh Marking Platform, please complete the form below and we’ll get back to you within two business days with an answer.